SEGH Events

How to organise an SEGH conference, meeting or event

31 December 2020
Interested in organising an SEGH conference, meeting or event? Please read our helpful how-to guide with information on what type of event you can run, event requirements and budget planning.

1 Introduction & Overview

The major activity of SEGH is to promote, internationally, conferences and symposia addressing the main aims of the Society (Appendix and, to encourage active debate and discussion on pressing research issues for experienced and early career researchers (ECR) in academia, governmental and non-governmental organisations, business and industry.

Annual international meetings are held, moving between Europe, Asia/Pacific, Africa and the Americas; we also encourage locally organised one-day meetings to be held under the Society’s banner. The Society has global membership and the Board seeks to include all regions in events. Currently, SEGH promotes three types of event:

A. The International Symposium on Environmental Geochemistry (ISEG)

This is the key International meeting on Environmental Geochemistry, held every 3 years since 1991, jointly promoted by SEGH, International Association of Geochemistry, and the International Medical Geology Association (IMGA). The meeting is typically 4-5 days (+ field trips) attracting ~200-300 + delegates, with parallel sessions and has support from a number of relevant organisations.

B. The annual international SEGH conference

This annual meeting typically attracts ~80-120 delegates, with the more recent meetings being three days plus field trip plus workshops. These meetings are friendly but academic, with stimulating keynote addresses exploring interesting themes and ideas. Through the oral and poster sessions, these meetings provide an opportunity for experienced and more junior researchers, and students, to promote their own work and receive thoughtful critiques from peers and knowledgeable colleagues.

C. Specific, focused workshops, symposia or task force activities

These are less regular events, in a variety of formats (e.g. one-day meetings, jointly hosted or longer working group activities). A specific focus or a timely issue normally stimulates the organisation and SEGH has been able to support a number of such events which have had significant impact on the scientific community.

Since the 1980s many successful regional SEGH conferences have been held in Europe; the International board are keen to promote regional activities more widely.


2 Publications arising from meetings

The meetings have often resulted in special issues of the Society’s journal Environmental Geochemistry & Health ( Examples include:

Environmental Chromium contamination and remediation. 2001; 23(3);

Changes in Soil Quality & Its Remediation. 2004: 26(2-3);

Arsenic in the Environment – Risks & Management Strategies, 2009; 31(S1);

Environment & Human Health. 2009; 31(2);

Practical Applications of Medical Geology. 2010; 32 (6);

Environmental Quality and Human Health. 2011; 33(4);

The Geochemical Environment and Human Health. 2012; 34(6).

Environmental Geochemistry and Health. 2015; 37(6).

Please speak with the SEGH chair well in advance of the conference if you would like to coordinate a special issue linked to the meeting.


3 Support from SEGH and the structure of events

There are few if any rules, but SEGH, over the last 30 years of activity, has developed a loose format and process which has been successful:

  • The typical format for the annual international SEGH meeting is for three days of presentations, with an optional field visit. The meeting includes a few keynote speakers, which follow the normal, as well as a few unusual, topics of SEGH interest. We hope for a broad set of topics, so our members can see a place to offer presentations, but also learn something new. The link between environment and health remains a core theme. More recently, workshops have been run outside the main meeting (both before and/or after the main meeting days, but before the field trip). Workshops can be organised by the conference committee or a call for proposals made at an appropriate point early in the advertising of the meeting.
  • A typical format for the annual international SEGH conference would be:
    • Day 1 registration, workshops, and informal reception/ice breaker; SEGH Board Meeting (typically on Day 1 before the evening ice-breaker)
    • Day 2 oral/poster sessions
    • Day 3 oral/poster sessions
    • Day 4 oral/poster sessions
    • Day 5 fieldtrip, workshops
    • Time for Annual General Meeting during the main meeting at a suitable point (one-hour maximum): reports, nominations, board membership and hosting of future meetings
    • Time for a presentation about the next meeting presentation (not at the end when people have left), typically five minutes; maximum 10.
    • An ECR lunch. The aim of the lunch is to welcome the new annual intake of ECRs onto the SEGH mentorship scheme. Here a buffet style lunch is preferred to allow the mixing of the new intake with each other, but also with SEGH mentors. As such, this free lunch for up to 30 (approx. 20 ECR and 10 mentors) needs to be planned into the budget. For this meeting, we use a fairly loose definition of ECR, but ideally within 3-4 years of completing PhD; PhD students can be included although the main focus should be on those who are research assistants/associates or in the later stages of their projects. SEGH operate the mentorship scheme on a first come first served basis; the first 20 ECRs to register for the conference and tick yes for the scheme will gain entry to the free networking lunch.
  • While we expect the international meetings to be cost neutral at worst, and ideally to make a surplus, smaller 1-2 day events will need underpinning by the host organisation, while regional groups can apply to SEGH for some backing to keep their activities going.
  • We do not encourage parallel sessions: it is very difficult in practice to ensure such sessions are working to the same timetable, giving rise to frustrations when delegates move between sessions and miss something important. In the typical SEGH meeting with <130 delegates, parallel sessions are not needed.
  • The registration fee should offer a discounted fee for members of SEGH (we have member and student/retired member grades) and a non-member fee which includes annual SEGH membership (this membership fee is paid to SEGH at least 2 weeks before the meeting by the conference organisers). Day rates are also encouraged.
  • SEGH will support (and typically co-ordinate and help judge) prizes for best student oral and poster presentations. Marking guidelines and proformas are available from the SEGH secretary.
  • Any surplus from the conference is normally split between SEGH and the organisers. The split is negotiable but the organisers should anticipate not less than 30% of any surplus is payable to the society.  
  • SEGH board and members will support the host with advice on organisational aspects, getting contacts and in disseminating/advertising the event to their own networks, as well as providing many of the delegates.
  • Poster sessions should have dedicated time and place, and not just be held in a coffee/lunch break. Clearly assigned sessions, with accompanying flash presentations or break-out groups for discussions around posters – perhaps two evenings for posters around drinks, for example - enable more people to have an opportunity to present.
  • Guidelines should be provided on what constitutes a good talk, and what makes a good poster. We are fortunate that SEGH meetings typically have a mixed professional audience and presenters need to consider the extent of usage of professional jargon. As such, presentations should target a broad, but informed audience. Furthermore, it is essential that all presenters (oral and poster) are reminded to include the implications for human, animal and/or environmental health of their work.


4 Questions for organisers

Have you considered the following issues, and whether you:

I. Have support from your institution – are you able to get reduced costs of room hire, facilities, IT support, delegate Wi-Fi access, etc?

II. Can obtain support, grants or sponsorship from networks/organisations?

III. Can access website space and support for a conference web site?

IV. Can access efficient on-line registration (and payment) facilities? SEGH is developing such a system in-house, which will be available to all conference organisers should this be required.

V. Have organisational support from colleagues (and student helpers) to set up and run the event?

VI. Can provide a good social element for the meeting – conference dinner and mixer events?

VII. Can set a fee level which will attract delegates and ensure breakeven/minor profit from the meeting?

VIII. Can provide access to suitable accommodation and ensure the logistics of arrival at the conference venue is straight forward? Providing a number of options for delegates is ideal, some will bring accompanying persons, others will have a very restricted budget.


5 Budget for SEGH Meeting

An outline budget is attached with this document (Excel spreadsheet), giving a list of typical items to cost into any budget proposal, so that proposers and organisers have not missed any costs.

Also include the following into the budget to ensure they are covered by the standard registration fee:

- Free ECR and mentors lunch (min. 30 places)

- Workshop(s) (liaise with the President over workshop topic(s)).

- Delegates rate to include membership fees for non-members (payable to SEGH)

- The ice-breaker event

- Honorary one-year SEGH membership for invited keynote speakers (payable to SEGH) where non-members are invited

- Also consider including the following in the standard registration fee:

- The conference dinner

Support from experienced SEGH committee members around what, in reality, these budget items can entail can be of great value to the new host team.

Sponsorship should be sought, as it is in the organisers own interest to make the conference budget balance. Sponsorship helps keep student (and retired) fees down, without elevating non-member/member fees excessively. Members pay reduced rates over non-members, although in practice the differential equates to the membership fee (subsequently paid to SEGH before the meeting).

As many of the social events as possible should be included in the conference fee, enabling a good number of delegates to attend.


6 Hosting SEGH meetings

The SEGH Board welcomes offers to host SEGH supported meetings and events. The Board meets regularly, and local members are encouraged to identify hosts and stimulate the organisation of meetings. The Board coordinates the programme of meetings, reviewing proposals and accepting/nominating hosts for events. This includes synchronising meetings and forward planning to try to ensure SEGH supported meetings do not clash with other related events.

Anyone wishing to host a meeting should send a proposal to the SEGH Board through the chair. The proposal should cover the following points:

I. Place and time of the meeting, including the host institution.

II. An outline programme, including the main themes for the meeting.

III. An outline social programme.

IV. Any proposed field trip and outline workshops.

V. An outline budget.

VI. Support available from the host institution and staff/students.




SEGH was established in 1971 to provide a forum for scientists from various disciplines to work together in understanding the interaction between the geochemical environment and the health of plants, animals, and humans. We recognise the importance of interdisciplinary research. SEGH members represent expertise in a diverse range of scientific fields, such as biology, engineering, geology, hydrology, epidemiology, chemistry, medicine, nutrition, and toxicology. Source:

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Members can keep in touch with their colleagues through short news and events articles of interest to the SEGH community.

Science in the News

Latest on-line papers from the SEGH journal: Environmental Geochemistry and Health

  • Arsenic exposure and perception of health risk due to groundwater contamination in Majuli (river island), Assam, India 2019-07-19


    Island populations are rarely studied for risk of arsenic (As) poisoning. As poisoning, multimetal contamination and people’s perceptions of health risks were assessed on India’s Majuli Island, the largest inhabited river island in the world. This holistic approach illustrated the association of groundwater contamination status with consequent health risk by measuring levels of inorganic arsenic (iAs) in groundwater, borehole sediment and biological samples (hair, nails and urine). Piper and Gibbs’s plots discerned the underlying hydrogeochemical processes in the aquifer. Demographic data and qualitative factors were evaluated to assess the risks and uncertainties of exposure. The results exhibited significant enrichment of groundwater with As, Mn and Fe along with significant body burden. Maximum Hazard Index values indicated severe non-carcinogenic health impacts as well as a significantly elevated risk of cancer for both adults and children. Most (99%) of the locally affected population did not know about the adverse health impacts of metal contamination, and only 15% understood bodily ailments and health issues. Various aspects of the island environment were used to elucidate the status of contamination and future risk of disease. A projection showed adverse health outcomes rising significantly, especially among the young population of Majuli, due to overexposure to not only As but also Ba, Mn and Fe.

  • The contents of the potentially harmful elements in the arable soils of southern Poland, with the assessment of ecological and health risks: a case study 2019-07-19


    Agricultural soil samples were collected from the areas where edible plants had been cultivated in southern Poland. The PHE content decreased in proportion to the median value specified in brackets (mg/kg d.m.) as follows: Zn (192) > Pb (47.1) > Cr (19.6) > Cu (18.8) > Ni (9.91) > As (5.73) > Co (4.63) > Sb (0.85) > Tl (0.04) > Cd (0.03) > Hg (0.001) > Se (< LOQ). No PHE concentrations exceeded the permissible levels defined in the Polish law. The PHE solubility (extracted with CaCl2) in the total concentration ranged in the following order: Fe (3.3%) > Cd (2.50%) > Ni (0.75%) > Zn (0.48%) > Cu (0.19%) > Pb (0.10%) > Cr (0.03%). The soil contamination indices revealed moderate contamination with Zn, ranging from uncontaminated to moderately contaminated with Pb, and, practically, no contamination with other PHEs was identified. The ecological risk indices revealed that soils ranged from uncontaminated to slightly contaminated with Zn, Pb, As, Cu, and Ni. The PCA indicated natural sources of origin of Co, Cu, Hg, Sb, Zn, Cr, and Pb, as well as anthropogenic sources of origin of Cd, Ni, As, and Tl. The human health risk assessment (HHRA) for adults and children decreased in the following order of exposure pathways: ingestion > dermal contact > inhalation of soil particles. The total carcinogenic risk values for both adults and children were at the acceptable level under residential (1.62E−05 and 6.39E−05) and recreational scenario (5.41E−06 and 2.46E−05), respectively, as well as for adults in agricultural scenario (1.45E−05). The total non-carcinogenic risk values for both adults and children under residential scenario (1.63E−01 and 4.55E−01, respectively), under recreational scenario (2.88E−01 and 6.69E−01, respectively) and for adults (1.03E−01) under agricultural scenario indicated that adverse health effects were not likely to be observed. Investigated soils were fully suitable for edible plant cultivation.

  • Using human hair and nails as biomarkers to assess exposure of potentially harmful elements to populations living near mine waste dumps 2019-07-17


    Potentially harmful elements (PHEs) manganese (Mn), cobalt (Co), copper (Cu), lead (Pb), nickel (Ni) and zinc (Zn) were measured in human hair/nails, staple crops and drinking water to ascertain the level of exposure to dust transference via wind and rain erosion for members of the Mugala community living near a mine waste dump in the Zambian Copperbelt. The mean PHE concentrations of hair in decreasing order were Zn (137 ± 21 mg/kg), Cu (38 ± 7 mg/kg), Mn (16 ± 2 mg/kg), Pb (4.3 ± 1.9 mg/kg), Ni (1.3 ± 0.2 mg/kg) and Cr (1.2 ± 0.2 mg/kg), Co (0.9 ± 0.2 mg/kg) and Cd (0.30 ± 0.02 mg/kg). Whilst for toenails the decreasing order of mean concentrations was Zn (172 ± 27 mg/kg), Cu (30 ± 5 mg/kg), Mn (12 ± 2 mg/kg), Pb (4.8 ± 0.5 mg/kg), Ni (1.7 ± 0.14 mg/kg) and Co (1.0 ± 0.02 mg/kg), Cr (0.6 ± 0.1 mg/kg) and Cd (0.1 ± 0.002 mg/kg). The concentration of these potentially harmful elements (PHEs) varied greatly among different age groups. The results showed that Mn, Co, Pb, Cd and Zn were above the interval values (Biolab in Nutritional and environmental medicine, Hair Mineral Analysis, London, 2012) at 0.2–2.0 mg/kg for Mn, 0.01–0.20 mg/kg for Co, < 2.00 mg/kg for Pb, < 0.10 mg/kg for Cd and 0.2–2.00 mg/kg for Zn, whilst Ni, Cu and Cr concentrations were within the normal range concentrations of < 1.40 mg/kg, 10–100 mg/kg and 0.1–1.5 mg/kg, respectively. Dietary intake of PHEs was assessed from the ingestion of vegetables grown in Mugala village, with estimated PHE intakes expressed on a daily basis calculated for Mn (255), Pb (48), Ni (149) and Cd (33) µg/kg bw/day. For these metals, DI via vegetables was above the proposed limits of the provisional tolerable daily intakes (PTDIs) (WHO in Evaluation of certain food additive and contaminants, Seventy-third report of the Joint FAO/WHO Expert Committee on Food Additives, 2011) for Mn at 70 µg/kg bw/day, Pb at 3 µg/kg bw/day, Ni and Cd 5 µg/kg bw/day and 1 µg/kg bw/day, respectively. The rest of the PHEs listed were within the PTDIs limits. Therefore, Mugala inhabitants are at imminent health risk due to lead, nickel and cadmium ingestion of vegetables and drinking water at this location.